Administrative Assistant to VP Supply Chain and Operations

  • Company: Fresh
  • Location: United States
  • Business group: Perfumes & Cosmetics
  • Contract type: Permanent Job
  • Function: Supply Chain
  • Experience required: Beginner
  • Reference No.: FRSH00109
  • Date of publication: 2018.08.29

Position

MAIN JOB OBJECTIVE

The main objective of the Administrative Assistant, Vice Supply Chain, is to support the Vice President Supply Chain as well as Operations Directors and the team with organizational and administrative duties including but not limited to calendar management, travel, expense reports, presentations and team meetings.

 

ESSENTIAL RESPONSIBILITIES

ADMINISTRATIVE:

  • Daily management of calendars & schedules
  • Arranging travel and travel documentation
  • Help with PowerPoint presentations
  • Organize and maintain files and records
  • Receiving and hosting department guests
  • Act as a liaison between multiple vendors and multiple departments both internally and externally
  • Prepare and support all team events closely

DEPARTMENTAL SUPPORT:

  • Schedule and set up department key meetings (internal and cross functional), and take extensive notes during those key meetings
  • Identify and propose ways, in which processes and meetings can be improved to minimize processing time, create consistency and avoid mistakes and delays, and work with partners to execute improvements
  • Support with projects and their coordination
  • Support direct report and team as needed


Profile

  • Minimum 3 years experience as an Administrative/Executive Assistant
  • High Energy with ability to always go above and beyond the call of duty
  • Excellent organizational and time management skills
  • Excellent verbal and written skills
  • Great attention to detail, meticulous and analytical with a "can do" attitude
  • Capacity to work autonomously as well as collaboratively in a team environment
  • Ability to prioritize and follow up on tasks efficiently and independently
  • Computer proficiency in Microsoft Office and Power Point program a must
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Perfumes & Cosmetics

A major player in the perfumes, make-up and skincare markets, the Perfumes & Cosmetics division groups together major historic Houses as well as young brands with strong potential.

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