Assistant Buyer

  • Company: SSC P&C USA
  • Country / Region : United States
  • Business group: Perfumes & Cosmetics
  • Contract type: Permanent Job
  • Function: Purchasing
  • Experience required: Minimum 2 years
  • Reference No.: SSCPC00831
  • Date of publication: 2021.02.17

Position

POSITION OVERVIEW

  • Lead the procurement of specific purchasing categories; assembly labor, stock corrugate, stock labels, basic print, miscellaneous packaging, distribution center suppliers, social audit bidding and others as per business needs.
  • Full time, East Brunswick, NJ office

 

PRINCIPAL DUTIES AND RESPONSIBILITIES

Support Purchasing Managers

  • Purchase Stock labels for on time delivery to support Assembly Start-Up
  • Coordinate the label approval process between Supplier and Internal Customer
  • Issue weekly P&C Development Calendars to Internal Customers
  • Coordinate Supplier Score Card Meetings & Annual Process Meetings
  • Support Purchasing Managers
  • Archive Purchase Orders and back up for Internal Controls

Reporting

  • Create Supplier, Buyer and Brand Spend Reports utilizing AX System
  • Collaborate with Purchasing Team and collect data across all commodities for Global Reporting.
  • Create reports by utilizing Excel, Power Point, MS Dynamics AX

Build Procurement, Supplier Knowledge and Internal Customer Relationships

  • Development roadmap and mentor program will be provided with an emphasis to expand purchasing knowledge and skillsets. Development will include bidding, negotiation methods, building supplier relationships, participating in team meetings, attend Supplier Meetings, Supplier visits to establish knowledge across commodities.
  • Development will also include analyzing the purchasing methodically to achieve knowledge of the fundamentals of purchasing and the P&C workflow, policies and procedures

Purchase Order Data Entry

  • Review Purchase Order Requisition Forms, analyze back up for accuracy
  • Enter Purchase Orders into MS Dynamics AX, Version 2010
  • Key User for AX: support, maintain PO Creation Tool, approve associate access to AX.
  • Maintain and update Purchasing Forms and Process Documents

Supplier & Process Compliance

  • Ensure Supplier Set Up Form is accurate, complete and approved by Sr Purchasing Director
  • Collaborate with A/P and support the Master Data - Supplier Compliance Processes
  • Support the P&C Supplier Code of Conduct & Social Compliance Guidelines
  • Support P&C Supplier Selection data forms & Procurement Policy
  • Support Role to Sr. CAPEX Merchandising Purchasing Manager
  • Support and maintain Sustainability reporting
  • Maintain Supplier Master List including Certification renewals before expiration dates
  • Lead the SSC purchasing performance data collection and reconciliation
  • Lead supplier audit bidding, audit schedules and CAR follow up

SUPERVISION RECEIVED

Reports to Purchasing Manager

SUPERVISION EXERCISED

n/a

ORGANIZATIONAL STRUCTURE: INTERNAL INTERFACE

  • Marketing, Creative, Merchandising, Finance, Accounts Payable and Sales departments,

ORGANIZATIONAL STRUCTURE: EXTERNAL INTERFACE

  • Suppliers

Profile

QUALIFICATIONS & SKILLS REQUIRED

  • Certification, a college degree and/or equivalent experience in the field
  • 2+ years purchasing experience
  • Knowledge of general purchasing policies and procedures
  • Proficient in all Microsoft Word, Excel and PowerPoint
  • Knowledgeable in MS Dynamics and AX, version 2010
  • Good communication skills
  • Excellent communication skills with a strong ability to partner in cross functional environment.
  • Capable of managing multiple deadline with proven organizational skills
  • Curious, positive, and dynamic mindset
  • Proactive, autonomous and self-motivated
  • Deals with confidential information and/or issues using discretion and judgment
Apply

Perfumes & Cosmetics

A major player in the perfumes, make-up and skincare markets, the Perfumes & Cosmetics division groups together major historic Houses as well as young brands with strong potential.

Discover the business group & the Houses