Event Coordinator (VIE)

  • Company: Cape Mentelle Vineyards
  • Country/Region: Australia
  • Business group: Wines & Spirits
  • Contract type: VIE
  • Function: Communication & Media
  • Experience required: Minimum 2 years
  • Reference No.: WIE00225
  • Date of publication: 2019.11.10


ESTATES & WINES, the Moët Hennessy wine division, is a unique collection of prestigious wineries spread across five continents. From the foothills of the Andes, the sandy, pine-fringed hills of North-Western Spain, a glacial river valley on New Zealand's South Island, and more ... our vineyards are located on exceptional sites and are among the best terroirs of their appellation. Each of our wineries have broken new ground - by pioneering new or forgotten regions; or through innovative & distinctive winemaking techniques.

Cape Mentelle Vineyard is proud to be one of Margaret River's ‘founding three' wineries. Our winery has pioneered many of the region's renowned wine styles and today is a benchmark for the quality of the region's wines. There are 135 hectares under vine across three sites.

For each major event at Cape Mentelle and working with the Events Agency, the VIE Event Coordinator will be responsible for coordinating winery events and providing hospitality support as required by the Estate Director and support the Estate Director in coordinating the distribution of wine samples and new releases Media kits.

Strong social media skills are essential.

The Cape Mentelle Events Coordinator plays a vital in being the pivotal point of liaison and organiser of events and VIP visits to the winery. The role takes responsibility across all aspects of :

  1. on and off site Cape Mentelle events facilitated by the winery
  2. VIP visits to the winery and
  3. the distribution/coordination of media samples globally

On and Off Site Events

 Cape Mentelle hosts two regular events annually - the first being a three day programme around the ‘Cape Mentelle International Cabernet Tasting' in November followed by the ‘Movies at Cape Mentelle' season, which typically runs between December - April every  year and attracts 12-14K visitors through the gates across approximately 90 nights.

The Cape Mentelle Events Coordinator will arrange all aspects of these events including;

  • Detailed programme, invitations and itinerary writing with communication and briefing to all stakeholders and participants
  • Bookings and preparation for accommodation, transport, catering, event collateral, gifts and equipment
  • Work with chefs and caterers in order to design appropriate menus within budget perimeters
  • Management of budgets, invoices, reconciliation and reporting

VIP visits to the winery

Working closely with the Estate Director, Cellar Door and Technical Teams (Winery and Vineyard), you will be in charge of the coordination of all trade, media and VIP requests and visits to Cape Mentelle:

  • Design specific and bespoke itineraries adjusted to visitor profiles (in terms of brand experience, wines to be highlighted, etc.)
  • Bookings and preparation for accommodation, transport, catering, gifts and equipment
  • Develop and prepare all support material in a timely manner for visitors, including tasting booklets, flash drive, menus etc.
  • Management of budgets, invoices, reconciliation and reporting

You will act as the contact person and in some cases the host and chaperone for VIP visitors (looking after all special requests etc.) and ensure a seamless and premium experience throughout their stay.

Media Kits and New Release Wine Samples

 You will be the support the Estate Director in coordinating the distribution and tracking of wine samples and new releases Media kits.


Profile :

  • Education: Bachelor Degree of Diploma in Event Management or Hospitality
  • Experiences: at least 2 years of experience in Hospitality / Front of House hosting role / events organization in a high-profile environment.
  • Strong understanding of Front of House hosting required.
  • Languages: Excellent English compulsory, particularly high level of written English required
  • Strong passion for wine, food and hospitality a priority

Technical skills :

  • Proficient on Microsoft Office software (Word, Excel, Power Point),
  • Good understanding of design programs such as InDesign. Basic understanding of programs such as Photo Shop or Publisher.
  • Strong social media skills are essential

Personal and interpersonal skills :

  • Ability to learn quickly,
  • Customer focused,
  • Proactive,
  • Strong organizational skills,
  • Multitasking,
  • Priority setting


Additional information

  • Location: Cape Mentelle, Margaret River, Australia
  • Duration: 24 months (12 months + renewal)
  • Start date: 1st March 2020