Executive Assistant

  • Company: TAG Heuer HQ
  • Country / Region : Switzerland
  • Business group: Watches & Jewelry
  • Contract type: Permanent Job
  • Function: General Management
  • Experience required: Minimum 2 years
  • Reference No.: TAGH00669
  • Date of publication: 2020.08.04

Position

TAG Heuer: the Swiss Avant-Garde watchmaker since 1860. Avant-garde is our culture and philosophy. Our unique heritage is built on a disruptive mindset, an innovative approach and a cool and free-minded spirit to think ahead and establish records. The TAG Heuer watches and chronographs are an authentic concentration of innovation, design and engineering for bold, self-confident people who are connected to the future.

Our slogan #DontCrackUnderPressure is more than a claim - it is a mindset. If you like challenges, out- of-the-box thinking and teamwork, there is an opportunity for you as we are looking for a highly motivated:

Executive Assistant


Due to the move of part of the HQ departments from La-Chaux-de-Fonds to Eysins, we are looking for 2 Executive Assistants: 1 Executive Assistant to the CEO and the VP Sales, 1Executive Assistant to 3 Comex members (Marketing, Digital, Product).

Responsibilities: 

  • Managing the agendas of the team leaders. You will ensure the annual planning of the activities and the follow-up of the good progress on a daily basis
  • Organizing committees and phone or face to face meetings: establishment of participants list, room booking, gathering of agendas and documents, ordering of meal trays etc.
  • Booking and arranging travel, transport and accommodation including visa requests
  • Acting as a first point of contact: dealing with correspondence and phone calls
  • Welcoming external and internal visitors
  • Budgetary controlling of all invoicing items within the scope, control of invoices and expense reports (Concur and SAP)
  • Supporting the events department to organize events and conferences
  • Managing databases and filing systems
  • Implementing and maintaining procedures/administrative systems
  • Liaising with staff, suppliers and clients
  • Sorting and delivery of mail
  • Management of office supplies (collection and order)

Profile

Job requirements:

  • You are experienced in administrative/executive assistance with good attention to detail and priority setting in a changing and dynamic environment
  • You are native or fluent in English, French and any additional language is a plus
  • You have a perfect command of Outlook and Office
  • You are at ease with the collaborative tools TEAMS
  • You are recognized for your efficiency, your capacity to organize and anticipate, your reactivity and your discretion/ respect for confidentiality
  • As a key interface of the Company for internal and external stakeholders, you have developed key competencies in communication, and you are recognized for your ability to be proactive, positive minded and a source of solutions in any occasion. You will be keen to work as part of a team

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Watches & Jewelry

The most recently established of the Group's activities, the Watches & Jewelry sector brings together leading Houses with complementary positions.

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