Executive Assistant to CFO, Legal and HR Directors - Maternity Cover 6 months

  • Company: Moët Hennessy Europe Headquarters
  • Country/Region: United Kingdom
  • Business group: Wines & Spirits
  • Contract type: Temporary Job
  • Function: General Management
  • Experience required: Minimum 5 years
  • Reference No.: MHE00988
  • Date of publication: 2019.10.03

Position

What responsibilities will you have?

  • Provide first-class administrative support to the CFO, Legal and HR Directors of Moet Hennessy Europe
  • Effective management of complex diaries and inboxes
  • Travel planning and booking, including hotel arrangement, VISA applications and transfers
  • Manage invoice processing
  • Organise annual Conferences, team lunches, meetings, celebratory events etc.
  • Make judgement calls on prioritisation of appointments, and ensure scheduling and following up of diary items, prioritising where appropriate
  • Note taking in team meetings
  • Support the Finance, Legal and HR teams with ad-hoc projects/requests

Profile

What skills and experience are we looking for?

Technical knowledge:

  • Office 365 (Word, Excel, PowerPoint, Outlook, SharePoint)
  • Zoom Cloud Meetings/Skype for Business
  • Concur Travel & Expenses tool
  • PwC Calendar tracking system
  • Moorepay Holiday tracking tool

Soft skills:

  • Excellent communication and interpersonal skills
  • Adaptability and flexibility
  • Time Management and ability to prioritise
  • Problem solving and decision-making
  • Trustworthiness and dependability
  • Active listening
  • Patience and diplomacy
  • Team player
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