HR Administration Specialist

  • Company: Bulgari Horlogerie S.A.
  • Country / Region : Switzerland
  • Business group: Watches & Jewelry
  • Contract type: Permanent Job
  • Function: Human Resources
  • Experience required: Minimum 5 years
  • Reference No.: BULG04750
  • Date of publication: 2021.02.19

Position

For our Human Resources department based in Neuchâtel, starting as soon as possible we are recruiting a talented:

Senior HR Administration Specialist

Providing full HR services support for more than 200 employees, you are responsible for employment processing, payroll administration, employee records management, labor laws and relations, and you guarantee the constant monitoring and update of our employee management systems and data.  You liaise closely with HRBPs, recruitment and other departments throughout the organization, providing a customer focused and effective HR support service to achieve the department goals and objectives.

Accountabilities

Employee life-cycle management

Managing the full employee lifecycle, you set up all employment documentation (drafting contracts, preparing employment packages, contract amendments, attestations) and organize the administration departure of employees leaving (termination letter and work certificates in both French & English).

You enter and update employee information into the company databases and HRIS to ensure system consistency and you ensure the registration of new comers (AVS, LPP).

As entry point of contact for HR services, you assist employees in the administrative management and explain company HR policies and procedures. You are also responsible for the administrative management of expatriates; providing support for permit applications, moving, Swiss bank account creation, private insurances, etc.

General HR administrative support

You are in charge of the follow-up at the end of the probation period and of different communications (warning letters, attestation of work, etc.). You assist employees on personal issues (accident or illness declaration to insurance, illness) and verify the time management workflows, checking for approvals and monthly data for each employee. You are finally responsible about the correction of anomalies and about the control of the usual vacations: relocation, wedding, maternity, military service etc.

Reporting

After having tracked employees working time, vacation and sick time, you provide structured ad-hoc reporting to HR and business teams in order to identify and prevent staffing risk.

Working with local HR management, you set up complete standard reports for weekly, monthly, and quarterly updates within the department and business unit, and ensure to fulfill and deliver ad hoc report requests on time.


Profile

Graduated with a university degree or equivalent, you have at least 5-7 years of experience as Human Resources Administration Specialist in an international company and a 360 knowledge about the Swiss labor law. You have strong computer skills and a digital attitude: you are used to work with different and complex systems and you are agile into learning new ones. You have an excellent command of Microsoft office and you are an expert of SAP HR. A good knowledge of Mobatime would be a plus. Finally, you are fluent in French and English (oral and written).

Service oriented, positive and proactive, you strive for excellence and continuous improvement for the department. Solution oriented, you have strong administrative and organizational skills and the ability to work accurately with high attention to detail. Fast learner and resilient, you are flexible and you can adapt to changing situations. Thanks to your team spirit, you can build strong relationship with internal and external stakeholder and create a positive and harmonious work environment. Finally, you are able to manage sensitive data in a confidential way.

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Watches & Jewelry

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