The HR Assistant VIE is responsible for providing support to the Payroll & Reward Manager in the administration of C&B policies and programs that contribute to the attraction, retention and development of employees.
The main tasks are to ensure the effective implementation and recording of key administrative processes and policies within HR, respecting compliance requirements and UK Employment Law regulations.
Undertake the administration related to all HR processes, in particular:
- Starters and Leavers
- Manage HR systems
- Ensure that employees' files are compliant with audit
- Record and monitor staff absences
Coordinate logistics of all internal HR Events.
Ensure a clear Starters/Leavers process being compliant with the UK regulations in terms of employment.
Keep a record of all relevant information for internal use respecting the GDPR regulations.
Provide support to the Payroll & Reward Manager on coordinating the annual pay review process.
Support the Payroll & Reward Manager on day to day communications/information to be sent to the Benefits Broker
Maintain up-to-date and control the benefits contracts and annual renewal (PMI-GLA- GIP...)
Update all benefits database: life insurance, income protection plan, pension, healthcare.
Update all benefits information in benefits' booklet and intranet.
Provide guidance to employees and new starts on benefits' administration.
Develop communications tools for the benefits in the intranet and other communications channels.
Support the Payroll & Reward Manager in the implementation and coordination of activities related to the Wellbeing Program (e.g. booking rooms, communicating to employees, payment to providers, etc.).
Ensure and review regularly alignment of budget structure and real expenditure of HR accounts.
Manage HR invoices and follow up with 3rd parties.
All internal teams at MH UK
Other LVMH UK, MH and Maisons HR teams
Benefit Broker and Providers
Professional experience & know how:
Familiar with Microsoft Office - Word, Excel
Payroll processes knowledge would be a plus
Personal & interpersonal skills:
Excellent Problem solving skills
Pro-active working style
High level of integrity
Capacity to deal with ambiguity
Well organised, able to work under own supervision