Merchandising Administration Assistant

  • Company: Thomas Pink
  • Location: United Kingdom
  • Business group: Fashion & Leather Goods
  • Contract type: Permanent Job
  • Function: Merchandising
  • Experience required: Minimum 2 years
  • Reference No.: TPIN00070
  • Date of publication: 2018.04.05


Being PINK Buying & Merchandising Team:

We are one PINK Buying & Merchandising team, a collective of talented individuals who embody the values of Creativity & Innovation, Entrepreneurship and Excellence in everything that we do. We are true business partners who use our understanding of the wider business strategy to lead with best practice whilst remaining commercial, pragmatic and true to Brand equity. We continually educate ourselves on what is current in the marketplace and use our passion and understanding of the industry to influence our work.


  • Delivering profitability of the business through supporting the Product Merchandising team
  • Effective & timely management of intake coming into the business
  • Analysing and reporting trade results across the business
  • Understands the brand and has a commercial awareness of competitors and the market



  • Provide detailed Sales & Stock information at Category and line level including KPIs: Cover, turn, ROS, Mixes
  • Review weekly Trade with Merchandising team; investigate and propose actions focussed around Intake Management
  • Reviews Sales performance and department free stock in conjunction with AM, and works with Allocator to respond to sales reactions
  • Actions Pricing campaign on system as required with supervision from Line Manager


  • Support the Planning process through delivery of Sales Analysis as directed by Line Managers
  • Produce Analysis which supports Product decisions as part of the Planning Process
  • Actively takes part and inputs into Team Review & Strategy meetings
  • Actively seeks ways to improve team processes and ways of working

Stock Management

  • Responsible for liaising with Suppliers, DC & Buying to effectively manage delivery of stock into the business in line with the Critical Path and Stock Plans
  • Produce and maintain accurate Delivery and shipment records for all products using the appropriate systems
  • Ensures the system order is correct and at the right status before the delivery is given permission to ship/air/road
  • Manages intake through the DC until it is available to Allocate
  • Collaborate with DC / VM to achieve timely & optimum availability of stock each season
  • Support the Branch Merchandising Team with accurate Intake forecasts and management for new stores in order to maximize sales and create brand appropriate presentation
  • Support the Merchandising Team by producing ad hoc Analysis relating to Product Performance
  • Produce proposals for MD in order to effectively manage Terminal Stock
  • Work with the Allocators to plan initial allocations & ensure that stock & availability targets are met


  • Produce Sizing Analysis as part of the review process, make recommendations from findings to feedback to Line Manager
  • Complete accurate Sizing of Buys in line with Critical Path requirements


  • Establish and maintain effective working relationships with ‘Internal Customer':
    • Allocators
    • DC
    • VM
    • Buying Peers
  • Conduct Weekly ‘Intake Update Meetings' with Buying Team to provide updates on Production and Deliveries
  • Establish and maintain positive, effective relationships with external Suppliers
  • Provide accurate and relevant information to the Branch Merchandising team for the Retail Weekly Communication
  • Visit Thomas Pink DC to inform stock movement decisions as needed




  • Effective & clear communication skills
  • Organised and attentive to detail
  • Analytical & numerate
  • Self-motivated
  • Can work independently and act on own initiative
  • Is focused on accuracy of work, attention to detail and meeting set deadlines as directed by manager
  • Takes ownership of own workload and development, managing and creating own day to day tasks
  • Is flexible and open to change
  • Is adaptable to the needs of the department / business
  • Being proactive to seek solutions to drive positive action
  • Builds effective working relationships with key contacts across the business as well as within brand team
  • Customer focused
  • Passion for retail
  • High Proficiency in Excel
  • Some previous knowledge of Mercatus, SOP, Cognos,  preferred

Fashion & Leather Goods

Houses with a unique heritage and young emerging brands make up this exceptional division. Each of their creations becomes an object of desire, imbued with timelessness.

Discover the business group