PA to Creative Director & CEO

  • Company: Nicholas Kirkwood
  • Location: United Kingdom
  • Business group: Fashion & Leather Goods
  • Contract type: Permanent Job
  • Function: General Management
  • Experience required: Minimum 2 years
  • Reference No.: NKWD00048
  • Date of publication: 2018.06.20

Position

Luxury shoe designer Nicholas Kirkwood is renowned for his sculpted, architectural shoe designs and catwalk collaborations. His shoes are carried at about 150 stores across the world, including his own flagship in London. As one of the most exciting and visionary brands in the UK, we are committed to building a dynamic environment full of progressive thinking and engaged team members who look for innovative solutions in their work and have a deep understanding of the brand values.

 

  • PA to Creative Director, Nicholas Kirkwood and CEO, Sophie Brocart (in conjunction with her LVMH Fashion Group PA in Paris)
  • Extensive up-to-date diary management of internal and external meetings, ensuring the smooth running of busy and changeable schedules - business and personal
  • Scheduling, minute taking and following up on actions of the bi-monthly Executive Committee Meeting between NK management team and the VP of Fashion Ventures LVMH Head Office, Paris.
  • Coordination of LMVH board meeting in Paris with LVMH every quarter
  • Team Assistant/ Coordinator for company directors
  • Booking & organising all travel itineraries including check-in, complex visa requirements, transfers, meeting/contact details & reservations
  • Following up on weekly management meetings for both directors
  • Compiling monthly company and personal expenses for both directors and controlling all the Directors expenses.
  • Implementing new expense form and system with CFO.
  • Further developing and maintaining efficient processes and systems for effective running of agendas and office management, implementation of company critical path
  • Coordinating Nicholas's publicity and personal appearance events
  • Management of Office Coordinator to oversee the smooth running of the office working closely with all departments in the company and dealing with contractors and suppliers to keep up to date with all maintenance issues (health & safety, security systems)
  • Support and advise the Office Coordinator with the project management people initiatives such as: wellness programme, company events, training and development, manage company instagram account, relations with design schools, partner relations with any institutions, recruitment of interns (creative and marketing), manage new starters and leavers, coordinate induction plans for new joiners
  • Assist HR with any confidential information/actions and initiatives across the business and staff
  • Act as a true brand ambassador for internal and external stakeholders

Profile

Education and Experience

  • Experience: minimum of 3 years' experience in an executive manager, PA role
  • Ideally experience working with c-suite executives and/ or creative directors/ people
  • Passion for and interest in the luxury, fashion, arts sector
  • A fluent level in English is essential
  • Education: to Degree level
  • Software: Excellent working knowledge of Microsoft Office, in particular an in-depth knowledge of excel is required

 

Person Specification

  •  Exceptional organisation and time management skills
  • High confidentiality and attention to detail
  • Reactive and responsive with the ability to work under pressure
  • Ability to prioritise and multi task
  • A proactive approach
  • Creative thinker who takes initiative
  • Strong sense of ownership and accountability
  • Able to communicate effectively and build strong relationships with all internal and external customers and at all levels of the organisation
  • Strong interpersonal skills
  • Approachable team player who is confident and dependable

Agile and driven

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Fashion & Leather Goods

Houses with a unique heritage and young emerging brands make up this exceptional division. Each of their creations becomes an object of desire, imbued with timelessness.

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