Payroll & Benefits Administrator - New York, NY

  • Company: Parfums Christian Dior USA
  • Location: United States
  • Business group: Perfumes & Cosmetics
  • Contract type: Permanent Job
  • Function: Human Resources
  • Experience required: Minimum 2 years
  • Reference No.: PCD15417
  • Date of publication: 2018.04.04

Position

Position Overview:

This role provides management, direction, and administration for all P&C North America brands including, but not limited to: payroll, benefits, Disability, Worker's Compensation as well as general data management in HRIS systems.  


Profile

Principal Duties and Responsibilities: 

Payroll Administration

  • Manage the bi-weekly and semi-monthly payrolls in partnership with the Payroll Department.
  • Update employee changes to be made in the payroll system, Ultipro, as it relates to state and federal labor laws. This includes personal, salary/title, tax, and benefit information.
  • Create and send communications to relevant partners and employees regarding changes to benefits.
  • Audit and analyze payroll reports.
  • Conduct weekly audits of employee information to ensure accuracy in database.
  • Manage company, federal and state reporting in partnership with Human Resources Manager.
  • Investigate and answer all payroll- and benefits-related questions in a timely manner and determine the appropriate action and stakeholder.

 Benefits Administration

  • Create and maintain employee benefits files according to legal standards.
  • Manage Leave of Absences, Short-Term Disability Claims and Worker's Compensation Claims by partnering with internal and external partners.
  • Communicate information regarding 401K and Retirement/Pension Plans.
  • Manage Sick Days/PTO requests based on relevant state and federal law.
  • Submit healthcare and other invoices to Accounts Payable department for payment.
  • Create ad hoc reports for management and relevant partners.
  • Manage Open Enrollment in partnership with Human Resources Manager.

New Hire/Onboarding Process

  • Manage the new hire benefit enrollment process to ensure accurate and timely enrollment, and lead first day Human Resources Orientation on benefit plans.
  • Complete new hire set up in Ultipro system.
  • Assist in other areas of Onboarding as needed.

Exit Process

  • Partner with Payroll/Benefits Administrator on quarterly analysis of departure trends.
  • Maintain off boarding toolkit with information related to benefits, 401K, Pension Plans, COBRA.

International Mobilities/Hires

  • Partner with HR Management on visa process for all international hires/mobilities in conjunction with legal counsel.
  • Prepare special onboarding for international hires and families.

 Human Resources Team Responsibilities

  • Assist the overall Human Resources team with day to day needs.

 


Additional information

Qualifications & Skills REQUIRED:

  • Bachelor's degree
  • 3+ Years of Payroll/Benefits experience
  • 1+ Years of Human Resources experience
  • Strong computer skills - Advanced in Excel, Word, PowerPoint
  • Familiarity with Ultipro, ADP experience a plus
  • Experience and understanding of US and Canada (Providences and Territories) benefits and disability
  • Excellent written and verbal communication skills
  • Ability to adhere to a set schedule
  • Deadline driven
  • Strong planning/organizational skills and detail orientation
  • Ability to handle confidential and sensitive issues
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Perfumes & Cosmetics

A major player in the perfumes, make-up and skincare markets, the Perfumes & Cosmetics division groups together major historic Houses as well as young brands with strong potential.

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