Personal Assistant

  • Company: LVMH Fragrance Brands Hong Kong
  • Location: Hong Kong
  • Business group: Perfumes & Cosmetics
  • Contract type: Permanent Job
  • Function: General Management
  • Experience required: Minimum 2 years
  • Reference No.: LVMHFB00618
  • Date of publication: 2018.06.06

Position

JOB OBJECTIVES

Provide high level secretarial and administrative assistance Regional Director Travel Retail

 

ESSENTIAL DUTIES AND JOB RESPONSIBILITIES

Key Responsibilities

  • Organize appointments, meetings and conferences which may include collating meeting papers, coordinating venues and arranging travel itineraries
  • Coordinate travel and accommodation arrangements for Management and Team
  • Compile monthly TR direction T&E's
  • Weekly and Monthly flash reports' coordination and preparation
  • Ensure request for advice or correspondence are provided in a professional and timely manner
  • Build working relationship in a team environment
  • Consolidate product allocation order from the team quarterly
  • Support Finance Team - prepare office cost, accruals estimation and consolidate team's T&E for budget
  • Organize corporate events and activities, such as birthday party, annual dinner, BC seminar, Retailer Week, Christmas lunch, team meeting, office move or renovation, etc.

 


Profile

Essential and Competencies

  • Initiative, discretion and judgement of a high order with the ability to main confidentiality
  • Pleasant, tactful and approachable personality
  • Self-motivated, reliable
  • Strong time management and effective organizational skills, with the ability to work independently, work under pressure and achieve work deadlines with competing priorities
  • Good interpersonal communication and negotiation skills, interact effectively with people of diverse cultures
  • Demonstrated high level computer literacy and database skills (Excel, MS Access, Word, PowerPoint)
  • Strong numerical and analysis skills
  • Diligent with good attention to detail

 

Profile

  • Graduate business/marketing student and strong administration skills
  • English and Mandarin Compulsory

Additional information

CONTACTS AND RELATIONSHIPS

Internal:

TR Area Managers, Training, Field Supervisors, Sales Coordinators, MOP TR, Marketing, Sales and Logistics in France   

External:

Suppliers, TR Operators

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Perfumes & Cosmetics

A major player in the perfumes, make-up and skincare markets, the Perfumes & Cosmetics division groups together major historic Houses as well as young brands with strong potential.

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