Sales Administration Assistant

  • Company: SSC P&C Hong Kong
  • Location: Hong Kong
  • Business group: Perfumes & Cosmetics
  • Contract type: Temporary Job
  • Function: Supply Chain
  • Experience required: Minimum 2 years
  • Reference No.: SSCPC00421
  • Date of publication: 2018.10.11

Position

PURPOSE OF THE JOB:

  • Ensure proper sales administrative support and shipment arrangement within his/her markets/clients portfolio

 

 

MAIN RESPONSABILITIES:

General Order Processing:

  • Responsible for handling counter regular orders, including transfer and return
  • Handle all other special orders, e.g. staff sales, free goods
  • Issue and send Invoice, Credit Note, Debit Note to customers for billing
  • Follow through with Brands and Warehouse for all order processing, delivery, return issues

 

 

High Profile Sales:

  • Handle all HPP Sales Orders arrangement for HPP events
  • Handle all HPP goods return arrangement with Warehouse
  • Handle sales adjustment and inventory adjustment reports for all HPP sales

 

 

Stock Take:

  • Handle counters and warehouse stock takes
  • Compare the stock take reports against system. Validate and adjust with counters or Warehouse

 

 

Shipment:

  • Co-ordinate import and export shipment from overseas and local suppliers
  • Handle customs declarations through Trade Link / website

 

 

Month End Closing:

  • Reconcile the monthly sales reports from systems and customers
  • Prepare management report and issue Credit Note / Debit Note accordingly
  • Work with Brands, Finance and customer to clear outstanding invoices

Profile

Key competencies:

  • Reconcile the monthly sales reports from systems and customers
  • Prepare management report and issue Credit Note / Debit Note accordingly
  • Work with Brands, Finance and customer to clear outstanding invoices
  • Positive and diligent with integrity
  • Eye for details

Technical skills:

  • Proficient in MS applications (Power point, Microsoft Word, Excel and Visio)
  • Familiar with order processing, import and re-export arrangement
  • Familiar with different ERP and WMS will be an advantage

 

Profile:

  • Tertiary education or above
  • At least 2-3 years working experience in order processing, import and re-export arrangement
Apply

Perfumes & Cosmetics

A major player in the perfumes, make-up and skincare markets, the Perfumes & Cosmetics division groups together major historic Houses as well as young brands with strong potential.

Discover the business group