Temp Office Coordinator, Client Services Center

  • Company: Christian Dior Inc.
  • Country / Region : United States
  • Business group: Fashion & Leather Goods
  • Contract type: Temporary Job
  • Function: Facility Management
  • Experience required: Minimum 2 years
  • Reference No.: CDC04409
  • Date of publication: 2021.03.25

Position

JOB PURPOSE:

The initial point of contact for all clients for {Dior Couture} at the Client Services Center. Diversified responsibilities and tasks in support of the operations of the organization(s).


Profile

TASKS AND RESPONSIBILITIES

Reception / Administrative (90%):

  • Answer all reception calls and direct them to appropriate department. Welcome guests, clients, vendors, and candidates by greeting them, in person or on the telephone; answering or directing inquiries, offering coffee, tea, water, hanging their coats and securing any belongings.
  • Assist with all incoming and outgoing mail service.
  • Assist with lunch/products/other deliveries contacting respective employees and departments.
  • Manage various vendor accounts and invoices keeping up-to-date information and accuracies.
  • Place orders for office needs and supplies for team and applicable departments via Staples.
  • Assist in preparation of office area for new hires in partnership with Workplace Services.
  • Assist in special projects and miscellaneous duties, ordering food, setting up, breaking down.
  • Ink/toner order management and inventory upkeep for printers.
  • Place service calls for any equipment (printer, coffee machine, water system, etc.) requiring maintenance.
  • Be point person for Iron Mountain's pick up of offsite shredding documents. Arrange for extra pick-ups when needed.
  • Manage the reservations by employees of the conference rooms, showrooms, wellness room etc.
  • Function as a liaison between Christian Dior Inc and Building Property Management of the CSC.
  • Responsible for keeping current Certificates of Insurance on file for all vendors entering the building; coordinating all loading dock schedules and access including security coverage on our floors as required for off hours work.
  • Responsible for soliciting employee volunteers as fire wardens and searchers. Ensure that everyone has received training and Building Property Management has current information on the participating in office.
  • Arranging for security access for all new hires, contractors, and visitors.
  • Demonstrate the ability to handle confidential and highly sensitive proprietary information with discretion.

Expense / Invoice Management (10%):

  • Prepare and submit completed online T&E form for Workplace Services.
  • Review, code and process invoices associated with Workplace Services
SKILLS AND COMPETENCIES:
  • Ability to interact at all levels with internal and external personnel
  • 2+ years of experience in supporting in an administrative capacity a prestige fashion, fragrance and/or beauty industry
  • Strong communication skills, extremely professional and poised
  • Detail oriented, organized, and demonstrated ability to manage multiple priorities with a sense of urgency
  • Proficiency in Microsoft Office, knowledge of Excel
  • Proactive, requiring little direction, takes responsibility
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Fashion & Leather Goods

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