Executive Assistant

Posizione

Tiffany is looking for a dynamic Executive Assistant to provide administrative support to the Chief Human Resources Officer. Responsibilities include administrative support, planning and coordinating meetings, conferences and business travel along with other general office responsibilities such as expense reporting and supplies. 

 

Location: This position is in-person (5 days per week) at our Corporate Headquarters in New York, NY.

 

Key Accountabilities

Communication

• Calendar - Schedule meetings and ensures that all preparations are made prior to the meeting time. Book conference rooms, arrange dialing instructions, register visitors, order food (if necessary) and have all materials printed and ready for all participating parties – particular focus for senior level steering committee meetings.
• Event Planning– Assist in logistical preparation of conferences and meetings including selecting the site, finalizing contracts, coordinating the catering, AV and conference room. Assist in conference material preparation and setting and cleaning dishes when needed.
• Travel - Book and prepare comprehensive travel arrangements (for complicated international and domestic itineraries) as needed (flights, hotels, car rentals, reservations, etc.).
• Presentations - Create and compile detailed Excel and PowerPoint documents for leadership and general internal and external meetings.
• Contract and PO management – partner with multiple departments to help the coordination of contracts and purchase orders.

Departmental Support

• Initiate and maintain departmental filing, photocopying, ordering supplies.
• Special projects as assigned by SVP and Manager, Executive Administration.
• Cooperate efficiently with HR coordinators and other executive assistants to prepare events or meetings.

Fiscal Management

• Prepare accurate and timely Expense Reports through ExpenseVisor
• Reconcile and processing invoices for key projects

 

The hiring range for this position ranges from $40.72 - $55.09/ hour. The rate of pay offered will be dependent upon candidates’ relevant skills and experience.

 

Required Qualifications:

• At least 5+ years Executive Assistant experience in C-Suite
• Excellent verbal and written communication skills and ability to work independently with minimal supervision as well as part of a team
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook, Coupa, ExpenseVisor, Concur
• Excellent organizational skills and attention to detail
• Enjoys working with and supporting others
• Ability to show initiative and flexibility
• Ability to work on multiple projects and prioritize workload