Payroll & Benefits Partner

Posizione

The Payroll & Benefits Partner is responsible for ensuring the effective, efficient and fully accurate payroll management for the full Louis Vuitton Benelux, Nordics & Poland population (8 countries), respecting compliance requirements and local employment, social and tax law regulations. The Payroll & Benefits Partner manages strategic simplification to streamline the payroll operations and is responsible for enhancing the employee experience by ensuring a continuous proactive review of the compensation and benefits offerings to engage and retain our talents.

Responsabilità del ruolo

PAYROLL MANAGEMENT

• Process monthly payrolls accurately, update payroll database with changes and maintain payroll files
• Manage the payroll calendars, in collaboration with payroll signatories and benefit suppliers
• Prepare the payroll journals for the local Finance team and provide continuous support with information required
• Reconcile and make/confirm payment of statutory local deductions
• Deal with all ad hoc inquiries from team members as well as local tax and governmental agencies
• Keep informed of all payroll related evolutions and ensures all payroll practices are compliant with local legislation
• Ensure payroll practices are internally compliant (segregation of duties, appropriate levels of validation, etc.) per the LVMH Payroll Guidelines and the department is audit ready at all times
• Ensure the administration related to all payroll processes is accurate
• Ensure all payroll processes are written and updated with a contingency plan in place
• Manage the relationship with external payroll provider and evaluate and audit on a regular basis
• Ensure the administration and recording of hours to all payroll processes is accurate

On an annual basis

• Complete and reconcile statutory end of year returns
• Complete year end procedures for payroll system and implement any upgrades and statutory data changes

ADMINISTRATION & COMPLIANCE

• Ensure all data maintained within the Payroll/HR functions is clean, accurate and updated on a regular basis
• Undertake the administration related to all Payroll processes, in particular:
• Starters and Leavers
• Manage Payroll systems
• Ensure that employees and payroll files are compliant with audit
• Record, monitor, and report staff absences
• Record, monitor any payroll exceptions and corrections
• Ensure all data is correct when submitted for payroll
• Ensure a clear Starters/Leavers/Amendments process being compliant with the local social legislation
• Keep a record of all relevant information for internal use respecting GDPR regulations
• Be a change agent for the digitalization of all administrative processes
• Proactively follow up on employee periods of absence
• Ensure all files are up to date and maintained (education leave, parental leave, holidays, absence etc.)
• Proactively participate in the implementation and upgrade of new/existing HRIS.

COMPENSATION & BENEFITS

• Maintain up-to-date and control the benefits contracts and annual renewals
• Benchmarking local benefit offers in place and make recommendations to HRD
• Benchmarking local compensation (ie salary/bonus etc) offers in place and make recommendations to HRD
• Update all benefits databases ensure accurate records at all times: life insurance, income protection plan, pension, healthcare etc
• Update all benefits information for team members and ensure accurate information is provided to suppliers and payroll
• Provide guidance to employees and new starters on benefits’ administration
• Develop and maintain communications tools
• Support the HR Business Partners on day-to-day communications/information to be sent to the various benefits brokers
• Participate in the annual MyImpact & ICR Campaigns reviewing employee performance and compensation
• Work closely with the HRD to be aligned on the overall talent and reward strategy
• Preparation in collaboration with the HRD/HRBP’s of the candidates’ package, presentation of the offer, and international relocations

Profilo

• Minimum 5 years seniority
• Bachelor‘s or master’s degree
• Strong command of English, knowledge of at least one regional language is an advantage (French, Dutch or Nordics languages)
• Excellent computer skills (Excel, Word, PowerPoint)
• Extensive analytical and advanced organizational skills; ownership
• Ability to work with deadlines, prioritize multiple tasks without losing the eye for details
• Proactivity, flexibility, and initiative essential

Ulteriori informazioni

It is expected that the Payroll & Benefits Partner has an active presence in the stores to be a frequent point of reference for the teams on any payroll or benefits related questions

Fasi del processo di selezione

• Following the submission of your application, you will receive via email the first feedback on your application.
• Successful applicants will be moving to the first steps of the recruitment process, to complete an EasyRecrue video interview. Please keep an eye on your emails as the invitation will be sent from ICIMS.
• Following the video interview, there will be (minimum) two rounds of interviews either via Zoom or in person.