HR Associate Manager

Le poste

Kendo Holdings, Inc. is a San Francisco-based beauty brand developer and wholesaler owned by LVMH Moët Hennessy - Louis Vuitton, the world’s largest luxury group. A play on the words “can do”, Kendo has become the hub of creativity and next generation beauty product development for global Sephora channels and selective retailers outside of Sephora.

Through original development, collaborations and acquisitions the Kendo stable of brands will always be creative, inspiring and innovative. A dynamic engine of speed, expertise and market-savvy, the Kendo team continues to redefine the beauty industry through great product, great storytelling, great retail and direct-to-consumer partnerships. This shows up in everything we do and in what we stand for: ENTREPRENEURIAL SPIRIT; PERSEVERANCE; GENEROSITY; STORYTELLING; QUALITY OBSESSION; FUN; DIVERSITY AND INCLUSION

The Kendo house of brands currently includes: Fenty Beauty, Fenty Skin and Fenty Hair, Ole Henriksen and KVD.

Associate manager HR - EUROPE

The Associate HR manager role is responsible for operations, supporting Kendo’s diverse European workforce across our regional headquarters. As a part of People + Culture at Kendo you will have a chance to participate in various projects and activities across all HR functions. This is an excellent opportunity to join an exciting, growing company.

 

Payroll

• Collect, analyze, and transmit to the outsourced payroll provider all information necessary to produce employee pay slips (working time, paid leave, RTT, overtime, bonuses, taxes, contributions, sick pay, advance payments, etc.).
• Meal vouchers management.
• Control and validate data entry related to the preparation of pay slips.
• Communicate and answer employee questions regarding payroll (explanation of pay slip elements, leave, social security contributions, etc.).

Les missions

Personnel administration

• Manage hiring formalities (DPAE, health insurance affiliation, etc.) and employee departure formalities (termination, compensation calculation).
• Prepare all regulatory documents related to personnel management: draft employment contracts, amendments, final settlements, and ensure affiliation with various health insurance funds.
• Participate in other tasks related to personnel administration (monitoring absences and leave, etc).
• Develop summary documents: dashboards, payroll, entries and/or exits, single personnel register.
• Prepare routine certificates.
• Manage employee labor medical examinations and various administrative tasks.

Reporting.

• Develop all social dashboards to monitor staff activity: absenteeism, payroll, leave, workplace accidents, etc.
• Prepare monthly and annual Group reports.
• Prepare the social balance sheet or similar.
• Prepare EMEAL HC report.
• Manage reporting for Learning and social actions and other reporting.

General HR

• Manage all inbound physical mail for the HR team; delegate and distribute as needed.
• Provides support and participates in other HR related projects, duties, events, and tasks as requested.

Program Support & Coordination

• Participate in implementation of different global initiatives from LVMH and HQ.
• Manage the onboarding process for Interns.

Data Management

• Data entry and maintenance, HR technologies, including, but not limited to HRIS and LMS systems.
• Create, maintain, and update electronic HR files for all active employees.
• Liaise with Executive Assistants to ensure company Org Charts are accurate and formatted consistently.
• HR budgets follow up on monthly base.
• Source, organize and deliver ad hoc reporting on request.

Votre profil

Profile

• 2+ years of experience in HR coordinator/ associate manager role required.
• Strong general knowledge of Labor law and payroll management.
• Sound judgement and discretion; able to maintain strict confidentiality with highly sensitive data.
• Highly organized and detail-oriented, proactive problem-solver with strong sense of follow-through and humor (!).
• Excellent communication skills including oral, written, and interpersonal.
• Ability to adapt to changing priorities and deadlines in a fast-paced, dynamic environment.
• Proficient in Microsoft Office Programs (Word, Excel, Outlook, PowerPoint).
• Prior experience with HRIS is a plus.
• Fluent in English and French.