Office Coordinator

Position

We’re looking for a rockstar Office Coordinator to keep our fast-paced Kendo Middle East team running smoothly!

You'll be the go-to person for all things office management and executive support, helping our diverse MEA&TR team stay organized and efficient.

From keeping the office in top shape to supporting leadership, you'll play a key role in making Kendo MEA & TR an amazing place to work. If you love a dynamic environment and want to be part of an exciting, growing company, this is the role for you!

Job responsibilities

MAIN RESPONSIBILITIES

• Office Operations: Manage daily office activities, ensuring smooth functioning of office and storage rooms (e.g., shipment reception, pantry management).

• Executive Assistance: Support the GM and VP with calendar management, travel arrangements, report preparation, and communication facilitation.

• Meeting & Travel Support: Assist with organizing meetings, regional visits, and travel logistics.

• Vendor Coordination: Oversee vendor management for office-related services and supplies.

• HR Administrative Support:

  • Assist with onboarding and offboarding processes.

  • Handle compliance forms and documentation.

  • Support employee events for both office and retail teams, where applicable.

• Logistics & IT Management:

  • Process office supply and material requests.

  • Manage IT equipment and coordinate related needs.

• General Workplace Efficiency: Contribute to an organized, efficient, and well-managed work environment.

Profile

Job type: Full-time and fully on-site office based role

• Bachelor’s degree in business administration, HR, or a related field is a plus but not a must.
• Minimum of 2-3 years in an office administrative or executive assistant role, preferably in a fast-paced office environment, with strong organizational and multitasking skills.
  
  
• Strong Communication Skills
  
  
• Fluency in English; Arabic fluency is a bonus
  
  
• Proficiency in Microsoft Office
  
  
• Problem-Solving & Adaptability
  
  
• Attention to Detail, highly organized
  
  
• Confidentiality & Discretion