Executive Assistant (Maternity Cover)

Position

Executive Assistant to provide high-level administrative support to the President. This role involves collaborating closely with regional and central executive leadership teams while simultaneously managing day-to-day office operations. The position requires exceptional time management, strong interpersonal skills, a proactive approach, and the ability to maintain composure in a fast-paced luxury environment.

Job responsibilities

• Calendar & Travel Logistics: Manage complex executive calendars, coordinate internal and external meetings, appointments, and handle end-to-end travel logistics and itineraries.
• Communication & Correspondence: Act as the primary, discreet point of contact between the executive and internal/external stakeholders, managing calls, correspondence, and confidential communications.
• Meeting & Event Coordination: Prepare agendas and meeting materials, record comprehensive minutes to document key decisions, track action items, and organize special events such as town halls, VIP visits, and company retreats
• Expense & Records Management: Process executive expense reports, handle invoicing, and maintain confidential filing systems, records, and business documentation.
• Special Projects Support: Assist with special projects by coordinating resources, tracking progress, and serving as a key liaison between leadership and partners.
• Facilities Upkeep: Proactively identify and resolve office maintenance issues by coordinating timely repairs with contracted vendors.

Profile

• Experience: Minimum 3 years of experience supporting senior executives, combined with hands-on experience in facilities coordination or equivalent professional experience
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital collaboration tools (Teams, Zoom, shared calendars).
• Exceptional organizational, multi-tasking, and prioritization abilities with rigorous attention to detail.
• Strong verbal and written communication skills with a polished, professional demeanour.
• Basic technical aptitude to troubleshoot minor office equipment issues
• High degree of integrity and discretion when handling confidential information.
• Language: Fluent in English and local language (written and spoken).

Additional information

Contract Type: Fixed-Term (Dispatch Contract, 1yr 4mths)