Assistant Manager, HR

Position

Assistant Manager, HR

Profile

At Sephora, beauty is about feeling seen, valued, and empowered, individually and collectively. It is connecting deeply with others, celebrating diversity and inclusivity, unlocking your potential and making a difference every day. Together, we belong to something beautiful.

Sephora SEA’s omni channel business spans over 8 countries (Australia, India, Indonesia, Malaysia, New Zealand, the Philippines, Singapore and Thailand) with 100+ stores and boasts some global flagships such as ION and Raffles City in Singapore, F88 in Kuala Lumpur and Pitt Street in Sydney. Sephora SEA is experiencing rapid growth in the region with new store openings and business channels (i.e., Click and collect and marketplace).

Assistant Manager, HR (Malaysia)

As an Assistant Manager, HR, you will be involved in overseeing or participating in the operational aspects of HR, ensuring smooth and efficient delivery of HR payroll and operations. This includes tasks related to HR administration, policy implementation, compliance, and day-to-day HR support, but always with an eye towards how these operations support the broader strategic business partnering goals.

You will also be acting as a strategic partner, aligning HR strategies with business objectives to drive organisational effectiveness and growth. This encompasses activities such as strategic workforce management, talent management, change management, and advising leadership on HR-related matters that impact business outcomes.

You will shine here if you enjoy…
HR Operations and Payroll

• Overseeing and ensuring accurate and timely processing of the organization’s payroll
• Managing the end-to-end payroll cycle, including salary, bonus, and benefits administration
• Maintaining and ensuring integrity of employee master data
• Leading the implementation and continuous improvement of HR policies and SOPs, ensuring compliance and efficiency
• Providing comprehensive HR support across the employee lifecycle
• Actively participating in HR projects, particularly those focused on process improvement including but not limited to changes in payroll vendor services and other aspects of HR Operations automations
• Driving initiatives within the HR Operations – Business Process Redesign project, focusing on Payroll, Time, and Attendance

Employee Engagement

• Supporting the Head of HR and Education in fostering a positive workplace culture through effective employee communication and engagement initiatives
• Assisting in embedding Sephora’s purpose and values across the organization

Ethics and Compliance

• Managing HQ relevant employee relations issues and providing guidance to line managers based on established policies
• Ensuring HR activities and advice complies with relevant business policies, ethical standards, legal obligations, and legislation
• Communicating and supporting the implementation of changes to HR policies and disciplinary procedures
• Collaborating with Asia HR on the implementation of market-specific Ethics and Compliance policies and investigations support

Business Partnering and Strategic Support

• Supporting the Head of HR and Education in developing and implementing HR strategies that align with Sephora’s business objectives
• Building collaborative relationships with business leaders to understand and address their people-related needs
• Utilizing HR analytics to provide insights for people-related decisions and talent movement
• Partnering with Department Heads to support organizational and people capability development
• Assisting the Head of HR and Education with change management practices

Performance and Talent Management

• Administering the Annual Performance Review, Annual Salary Review, and Promotion Cycles 
• Supporting the development and execution of talent acquisition, development, and retention strategies
• Assisting in recruitment efforts and promoting Sephora’s employment brand initiatives
• Supporting identification of key talent and succession planning initiatives
• Providing coaching to People Leaders Performance Review, PIP) as guided by HR leadership

We would love to hear from you if you are/have…

• A Bachelor’s degree in Human Resources, Business Administration, or a related field
• At least 4 years of experience as a HR generalist, with experience in the areas of payroll
• Strong knowledge of Malaysian employment law and regulations and HR practices
• Hands-on and solution-oriented with a strong ability to manage complex HR operational processes
• Entrepreneurial spirit and able to work in a fast-paced environment with numerous stakeholders
• An advocate for people engagement and development
• Excellent planning and organizational skills to balance and prioritize work
• Good communication and interpersonal skills

Here, you will find:

• Community, in which authenticity is embraced, and the strength of our differences fuels our collective spirit

• Culture of empowerment, learning & growth, that offers you the tools, space and opportunity to learn, innovate and lead

• Work that brings fulfilment, from delighting clients every day, to inspiring our industry at large, every action makes a difference

It is in the Sephora DNA to champion a world of inspiration and inclusion where everyone can celebrate their beauty. You can be yourself, because you are what sets us apart. Join us and belong to something beautiful.

Sephora is proud to be an equal opportunity workplace for all. We do not discriminate in recruitment, hiring, training, advancement, or other employment practices. We celebrate diversity and are committed to creating and fostering an inclusive environment for all employees.