Executive Assistant & Office Support Manager

Position

Executive Assistant & Office Support Manager

Profile

At Sephora, beauty is about feeling seen, valued, and empowered, individually and collectively. It is connecting deeply with others, celebrating diversity and inclusivity, unlocking your potential and making a difference every day. Together, we belong to something beautiful.Since its inception in 1969 in Limoges, France, and as part of the LVMH Group since 1997, Sephora has been disrupting the prestige beauty retail industry. Today, Sephora continues to break with convention to drive its mission: champion a world of inspiration and inclusion where everyone can celebrate their beauty.With 56,000 employees in 35 countries, we connect customers and beauty brands within the world’s most passionate beauty community. With a curation of nearly 500 brands, and our own label, Sephora Collection, we offer the most unique and diverse range of products: fragrances, makeup, hair care, skincare... and much more.

Position Purpose:           

The Executive Assistant serves as a strategic and trusted partner to the Managing Director Middle East & Southeast Asia – Oceania (SEAO), providing exceptional support in efficiently and effectively managing priorities and commitments for business continuity. She/He plays key role in liaising with internal and external stakeholder, delivering proactive support across executive administration, coordination, admin office management, domestic/international travel arrangements, and more.

You will excel and enjoy this role if you are ready to actively handle the following missions:

• Provide executive and administrative support to the Managing Director.
• Manage calendars, meetings, travel arrangements, expenses, and correspondence.
• Serve as the key liaison between senior leadership and internal/external stakeholders.
• Coordinate meetings, events, conferences, and leadership activities.
• Support ad-hoc projects through research, coordination, and follow-up.
• Maintain records, databases, filing systems, and confidential information.
• Oversee office operations, supplies, equipment, facilities, and vendor coordination.
• Partner with other departments to ensure efficient business operations.
• Act as a professional ambassador for the Managing Director and leadership team.

Do not hesitate to apply if you have:

• 3–5 years of administrative or executive support experience.
• Advanced MS Office skills and proficiency with digital collaboration tools.
• Strong communication, organizational, and multitasking abilities.
• Proactive, adaptable, and highly detail oriented.
• Trusted to handle confidential information with professionalism and discretion.
• Excellent interpersonal skills with a customer- and people-focused mindset.
• Ability to prioritize effectively and thrive in a dynamic environment.
• Degree or diploma preferred.
• Beauty industry/Retail experience is a plus.

Here, you will find: 

• Community, in which authenticity is embraced, and the strength of our differences fuels our collective spirit
• Culture of empowerment, learning & growth, that offers you the tools, space and opportunity to learn, innovate and lead
• Work that brings fulfillment. From delighting clients every day, to inspiring our industry at large, every action makes a difference 

Join us and belong to something beautiful