Human Resources Specialist

Position

Support the Human Resources Manager with the HR administrative and advisory services relating to recruitment, engagement, onboarding, offboarding, payroll, employee records management and WHS.

Job responsibilities

Payroll & Reporting

• Prepare the monthly and fortnightly payroll to review with the HR Manager.

• Ensure that the company remains compliant under the General Retail Award 2010 and that any changes are implemented per the scheduled dates.

• Prepare and coordinate superannuation monthly payments

• Declare monthly payroll tax

• Manage payroll system administration with updates.

• Manage end of financial year requirements.

• Manage and update leave balances

• Prepare reports

Recruitment

• Publish and manage recruitment platforms i.e. LinkedIn, Seek, Talent Connect

• Ensure hiring request forms are put up for approval prior to hiring

• Create a talent pipeline for future talent

• Screening and scheduling of interviewing, manage communications with all candidates

• Partner with department/store manager for HC replacements

On boarding / Off Boarding

• Prepare digital employment contracts to all new hires.

• Prepare on boarding schedules for all new employees in coordination with the Manager, with regular follow-up/touch base.

• Create and maintain HR personnel records

• Coordinate the new employees IT, welcome gift, induction program

• Conduct exit interview with departing employee

• Prepare acknowledgement of post-employment obligations for departing employee to complete

• Notify relevant departments of departing employee

Administration

• System Administrator for the time and attendance system.

• Assist with the management of probationary periods

• Coordinate culture/team building events in liaison with the HR Manager (CSR, annual, bi-annual dinners, milestones, wellbeing activities etc.)

• Support the HR Manager on the annual salary reviews, OMR and PCR.

• Update Employee Handbook, Policies and Procedures to ensure information is up to date and following local regulations.

• Assist in special projects and ad hoc tasks to support the business and its teams

Work Health & Safety

• Ensure that the business remains WHS compliant.

• Provide all employees with WHS induction training and/or annual refresher training.

• Lead WHS Committee with quarterly meetings and follow up on action plans

• Report, assist and manage end to end workplace near misses and reportable incidents, rectify hazards, partnering with the team member and manager on appropriate return to work plans.

• Comply with WHS policies, procedures and programs implemented by Bulgari.

• Work in a manner that is safe and does not create risks to yourself or others.

• Participate in consultative arrangements.

• Comply with the duty to not endanger others by their acts or omissions

Profile

Essential

• Experience within the HR field (administration and advising)

• An uncompromising standard of professionalism, integrity and confidentiality

• Excellent written, verbal, presentation and interpersonal skills

• Intermediate to advanced computer skills (MS Excel, Word, Power Point)

• Adaptable to changing work environments/priorities

• Ability to work autonomously or as part of a team

• A proactive approach to fulfilling key functions in order of priority and efficiency

• Ability to deal with ambiguity and work to resolving issues of complexity

• High attention to detail

Desired

• A tertiary qualification relating to HR or Business