Executive Assistant to General Manager

Published on 03.22.2026

Fred

ジェネラルマネジメント

Reference: FRED00800

  • Place of employment :

    Tokyo, Japan

  • Contrat type :

    正社員

  • Required experience :

    3年以上

  • Work mode :

    フルタイム

Position

Mission Statement

Provide dedicated, high-level Personal Assistant support to the General Manager, acting as a trusted partner to ensure the seamless management of both professional and personal priorities.

The role demands a highly analytical approach and the ability to navigate a fast-paced environment with composure and grace, especially when managing urgent requests or providing flexible support for key brand events. By ensuring operational excellence and precise coordination, this position serves as a vital contributor to the General Manager’s office and FRED Japan’s overall success.

Reporting Structure

Report to General Manager of FRED Japan

Job responsibilities

Main Responsibilities

Personal & Executive Support for General Manager:

  • Executive Partnership: Provide comprehensive Personal Assistant support, managing schedules, travel arrangements, and various professional/personal tasks with the utmost discretion.
  • Urgent Request Management: Respond to high-priority and urgent tasks with composure and efficiency, ensuring the GM can focus on strategic priorities.
  • Communication & Translation: Serve as a fluent English liaison. Coordinate with HQ and provide Japanese/English translation/interpretation for international visitors.
  • Event Support: Support the execution of brand events, including the flexibility to work late hours when required to ensure a seamless guest experience.
  • Analytical Tasks: Leverage a strong analytical mindset to manage data and create high-quality reports/presentations using Excel, Word, and PowerPoint.
  • Office Administration: Manage POs, invoices, and contracts in compliance with LVMH group regulations.
  • Cross-Functional Liaison: Facilitate smooth communication between internal departments (Finance, IT, Legal) and the management team.

Profile

Requirements

  • Experience: Proven experience as a Personal Assistant or Executive Assistant, preferably within the luxury industry.
  • Character: Extremely trustworthy and discreet with the ability to handle confidential information.
  • Skills: Fluent in English (verbal and written) and Japanese.
  • Strong proficiency in Microsoft Office (Excel, Word, and PowerPoint) with an analytical approach.
  • Excellent multitasking abilities and the capacity to stay calm under pressure.
  • Flexibility: Willingness to work late when necessary for events (No weekend work required). Travel is limited but expected for visitor support.
  • Education: A university degree or equivalent work experience.

FRED
MAISON

A jeweler renowned for virtuoso savoir-faire and superb technical expertise, Maison FRED has for nearly 90 years embodied the personality and vision of founder Fred Samuel. Inspired by his warm outlook, always avid to engage with others, along with his love of light and irrepressible joie de vivre, Maison FRED has become known as the “Sunshine Jeweler”. This distinctive identity has given birth to jewels with signature character to celebrate life’s memorable moments, both big and small. Nourished by a rich design heritage informed by art, FRED is also inspired by the world of the French Riviera, much loved by Fred Samuel and his eponymous jewelry house. Under the signature sunshine of FRED, jewels scintillate in a unique light. Their magnetic brilliance reflects subtly relaxed elegance, combined with the glamour of emotionally-charged design. The refinement of these exceptional pieces is often elevated by a bold twist thanks to their signature interchangeability.
Fred Samuel, in front of the Negresco hotel © Fred

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