HR Operations Specialist

Position

Based in our Geneva Head Office, and part of our Central Europe team (Switzerland, Hungary, Romania and Czech Republic) you will be joining our Human Resources Department to assist our HR Operations Manager Central Europe.

Job responsibilities

In this role you will support the team on various tasks such as:

Personnel Administration & Management

• Management of the administrative life cycle and requests of employees including but not limited to :

• Registration of data in HR system and manage work permit applications and renewels
  (through external payroll provider).
• Daily administration: absence management, maternity-related formalities, insurance declarations, HR databases maintenance. (through external payroll provider).
• Departures: HR formalities.

• Coordinate HR data with internal teams and stores on a regular basis (Collecting data for payroll, first connections for the platforms payslips, various communications, staff sales).
• Time Management Follow-up

Payroll

• Management of the complete HR payroll operations each month through external payroll provider.
• Check and follow-up of the payroll interface.
• Support to manage the accuracy of all contributions related to the social insurances, taxes and pension fund schemes.
• Assist with the monthly follow-up and analysis of benefits.
• Support the preparation and regular follow-up on accruals and end-of-year closing activities.
• Analyze accounting files to ensure data accuracy.
• Assist in the preparation of the annual salary increase and bonus calculations.

Budget & Reporting

• Prepare monthly and annual statistical reports.
• Support the preparation of the annual budget.

Profile

For this role we are looking for a candidate with:

Working Experience & Education Requirements

• Educated to bachelor’s or a master’s degree level in HR or equivalent
• Previous payroll work experience in a HR or Accounting role ideally (3 – 5 years)

Competency Requirements

• Strong analytical skills
• Comfortable with data analysis
• Strong attention to detail
• Excellent organization skills
• Highly customer oriented
• Strong professionalism towards confidential information
• Flexible and curious

Languages

• English and French speaker is a must, German will be appreciated

Technical skills

• Strong Excel and PowerPoint skills

Start date: asap

We’re already looking forward reading your profile!