In-Store Administrator

Position

The In-Store Administrator plays a crucial role in administrative operations, providing vital support to the store manager and ensuring seamless coordination within the Retail store. They manage a spectrum of administrative tasks, from stock management to project coordination, maintaining meticulous records and facilitating effective communication among staff and external stakeholders.

Job responsibilities

Store Administration

• Responsible for store procurement including vendor sourcing, retail store supplies, store packaging and pantry replenishment
• Support store duty roster and staff breaktime arrangement for store manager approval
• Responsible in general store administration E.g., PO, billing verification, petty cash, invoice and receipt of goods for payment purpose
• Liaise with Finance team on client payment E.g., bank transfer, closing, overcharged, client currency exchange etc
• Liaise with landlord or building management E.g., seasonal carpark and overnight work application; supervise store maintenance issues
• Liaise with HR team to prepare monthly report submission including leave record, part timer wages, claim hours or PH etc
• Prepare new joiner onboarding tools & equipment E.g., mobile phone, laptop, access card, business card and uniform in store by requesting with respective departments (IT/HR/vendor)
• Coordinate and support store event, staff functions, travel and activities arrangement
• Monitor and up-keep yearly renewal of business license for stores on different timeline for different licenses (business license, signage license, music license, PPM license, WRT license)
• Coordinate in staff sales activities E.g., handle payment, pack and unpack stocks, list consolidation
• Assist in other administrative tasks assigned by HOD when necessary

Stock Operation

• Support stock operation in shipment receiving, delivery inspection, quantities verification, stock keeping, local transfer and data maintenance
• Manage stock rebalancing and stocks defective transfer with Supply Chain in Singapore
• Support full count and cycle count; assist in discrepancies investigation when necessary

Profile

• Min 3 years of experience in an administrative role preferably in a fast-paced environment (retail/FMCG/Sales)
• Proficient in MS Office applications
• Independent individual who is agile, trustworthy, detailed orientated and high sense of responsibilities
• Organized, ability to multi-task and to perform under pressure and tight deadlines
• Able to work on retail hours including weekend/PH. (8 hours work/day with 8-10 off days in a month)