Executive Assistant, Office of CEO & Project Management Operations

Position

Are you ready for a world of possibilities?

You embark on a career journey with the leaders of luxury wines, champagnes, and spirits, within the prestigious LVMH Group. From nature to communities, you’ll craft unforgettable experiences that drive the collective success of our 26 Maisons – each one with a unique heritage and set within the most remarkable terroirs the world has to offer. You enter a world of possibility where career development opportunities across our Maisons, our 5 global regions, and the entire LVMH Group, are unmatched. You join a passionate community of talents that spans four generations and combines a wealth of roles and skillsets from the roots of the vine to the glass and everything in between. You discover our essential relationship with our terroirs, and how we nurture and preserve the soils which are the source of our singular products. Our global Living Soils Living Together program has four key commitments for 2030: regenerating soils, mitigating our climate impact, engaging society, and empowering our people. You will share in our passion for hosting, for art-de-vivre as well as our pride in creating products that celebrate life’s most memorable milestones, while always experienced through measured, responsible tasting.

Moët Hennessy is proud to promote a diverse, equitable and inclusive working environment for all. As an employer, Moët Hennessy offers unique journeys throughout its global ecosystem, opportunities to develop new skills and grow professionally. If you want to inspire and be inspired, to craft experiences and experience the best in craftsmanship, this is where you’ll flourish.

The  Executive Assistant, Office of CEO PMO will proactively provide comprehensive executive, administrative, and strategic project management support to the CEO of MH North America. This role is crucial in optimizing executive effectiveness, ensuring seamless operational flow, and spearheading key initiatives.  This position will be instrumental in translating strategic vision into actionable plans, ensuring efficient execution of key initiatives, and establishing robust project management frameworks. 

 

Office/Location: Based out of NYC Office 

Job responsibilities

Administrative Support:

• Manage CEO’s workflow & high-volume calendar scheduling and coordination.
• Provide inbox management, draft responses, flag priorities, and keen communication flowing.
• Provide appropriate administrative and clerical support.
• Book and manage detailed travel arrangements, itineraries (flights, hotels, schedules).
• Provide phone support and handle inquiries.
• Prepare T&E reports for processing, as appropriate.
• Prepare presentations, prioritize meeting materials, and provide meeting notes.
• Handle sensitive company and personal information.

Stakeholder Relationships & Cross-functional Communication:

• Support CEO through prompt and proactive communication and follow-up with executive level stakeholders

Profile

• Serve as a central point of contact for various strategic initiatives, ensuring alignment and communication across departments.
• Be a "point-person” and reply to ad-hoc requests and questions Proactively share information, on an on-going basis, regarding all aspects of brand/company performance
• Partner with leadership to develop and implement strategic initiatives, ensuring alignment with organizational goals.
• Facilitate effective communication between executives and staff, and across departments, ensuring clarity and consistency of messaging.
• Handle ambiguous, high priority work and project.

Business Performance:

• Monitor and understand MHUSA business activities across the Organization and with our distributors, Maisons and partners

Chief of Staff/PMO Responsibilities:

• Act a PMO for leadership team by managing leadership team meeting agendas, providing meeting notes, tracking action items and deliverables, and ensuring
• Plan and manage leadership team offsites.
• Oversee and coordinate special projects as designated by the CEO, providing project management support from initiation to completion.
• Serve as a central point of contact for various strategic initiatives, ensuring alignment and communication across departments.
• Set agendas, identify goals, and ensure follow ups happen.

Additional information

Project Management & Coordination:

• Organize meetings and events for CEO as needed.
• Provide support for key Company communications moments (town halls, etc.)
• Assist CEO in special projects and coordination as necessary.
• Proactively participate as a project team member as necessary.
• Additional ownership of projects based on specific requirements of President & CEO.

Systems/Technical Support:

• Effectively use all MS Office and proprietary systems tools to support Executive and manage workload including AI (Copilot, ChatGPT, etc.) presentation and spreadsheet development, correspondence and other written documents.

Skills development opportunities

External applicants must be currently authorized to work in the United States on a full-time basis.

Moët Hennessy USA, Inc. is an equal opportunity/affirmative action employer. Moët Hennessy USA, Inc. considers candidates without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.

 

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Recruitment process

Health and Wellness: medical, dental, vision, mental health support resources, fertility and family building programs. Financial Benefits: competitive salary, retirement savings plan (e.g., 401(k) with company match), financial coaching, legal resources, commuter benefits, pet, renter, home and auto group rates, life insurance and disability coverage. Work-Life Balance: hybrid work schedule, generous paid time off (PTO) policy, including vacation, sick leave, personal and wellness days and paid parental leave. Professional Development: opportunities for training and continuing education, tuition reimbursement. Employee Perks: Plum Benefits and Perkspot.