Team Assistant of Digital and Omnichannel

Position

PURPOSE OF THE JOB

To assist the Director and the team on coordination and daily administration, including regular reporting, data coordination, meeting prep, meeting schedule, and ad-hoc project supporting.

MAIN RESPONSABILITIES

1. Administration and reporting

• Meetings coordination
• Digital and Omni-channel Activation calendar update
• Assist the Digital and Omnichannel team with admin tasks, including daily/weekly/monthly reporting data support, competitor clippings, etc.
• CRM Team magazine management.
• Ad-hoc project support by request.
• Purchase order creation for content and digital marketing team based on request
• System management
• Team logistic management.
• 
  

2. Schedule Management and Meeting Preparation:

• Meeting preparation and timeline management for local weekly status meeting; monthly meeting with central counterpart.
• Other presentations by request of Digital and Omnichannel Director

3. Daily Admin Support to Digital & Omni Director

KEY FIGURES

- Accuracy and timing of administration and reports

- Monthly spending tracking and report

RELATIONSHIPS

- Internal: PCD Functional Teams & SSC Team

- External: Relevant Vendors

- Team: All Team Members

PERSON SPECIFICATION

Key competencies:

- Analytic, integrity and trust

- Drive for results

- Learning on the fly

- Priority Setting

- Creativity

- Discipline

- Meeting deadline

- Interpersonal and communication skills

- Initiative and responsible

- Numerical and analytical ability

- Business and data acumen

- Fast learner and can work independently with efficiency, while being a team player

- Strong execution skills

Technical skills:

- At least 2 years relevant working experiences as assistant, EC & Communication area background is preferred

- Fluent in Mandarin and English and in both written and oral communication

- Good PC skills and familiar with Word, Excel, PowerPoint, etc.

Profile :

- University graduate with bachelor degree above